Earth Observation Australia Steering Committee Nominations

It’s time to get down to serious work on Australia’s Earth Observation Community Plan for 2026. We have based our process on that used to implement Australia’s Long term Ecosystem Science Plan.
 
Do you want to play an active role in shaping and building a strong future for Australia’s Earth Observation Communities and our roles in the new Space Economy?  Then consider nominating for the Earth Observation Australia – Steering Committee. 
 
Anyone from the Australian Earth Observation community is welcome to self-nominate to become a member.  Nominations are open now and will close at 17:00hrs on Friday, 1 December 2017.
 
The Steering Committee for Earth Observation Australia (EOA) will implement the Australian Earth Observation Community Plan - 2026 (the Plan) and collaborate with Australia’s proposed Space Agency, providing it with and established communication and coordination mechanism across Australia’s earth observation community.
 
The Steering Committee will be made up of 11 people from a cross-section of Australia’s Earth Observation Community from government, industry, non-government, research and education.  We estimate the contribution required will be 5-10 hours per month.  
 
This group will work together to oversee the implementation of the “Australian Earth Observation Community Plan - 2026” and “Earth Observation Australia’s Draft Business Plan”, with six key responsibilities: 

  1. Facilitating communication and coordination across the Earth Observation community;
  2. Coordinating the delivery of activities outlined in “Australian Earth Observation Community Plan - 2026” and “Earth Observation Australia’s Draft Business Plan”;
  3. Seeking resources to support the delivery of activities outline in “Australian Earth Observation Community Plan - 2026” and “Earth Observation Australia’s Draft Business Plan”, including the activities of the Steering Committee itself and other working groups;
  4. Reviewing and evaluating progress towards the goals of “Australian Earth Observation Community Plan - 2026” and “Earth Observation Australia’s Draft Business Plan”;
  5. Contributing to monthly webinars (1 hour) for the EOA Steering Committee, and necessary preparation and follow up time; and
  6. Representing EOA at relevant local, state, national and international activities for development of EOA and Australia’s Space Agency. 

If you know of someone that you think would make a great Steering Committee member, please talk to them directly and encourage them to nominate.

Details are outlined in full below – there is a bit of detail – we did think it was important to set out what we will be doing ! 

Before nominating

Before nominating, please read the Terms of Reference for Earth Observation Australia in detail to ensure you understand the role of the Steering Committee and expectations of its members.

If you’d like to discuss anything in more detail please contact the Steering Committee and we’ll be happy to talk with you.

How to nominate

Nominations will be accepted via email to admin@eoa.org.au.  All nominations must include the following: 

  • A one-page summary of your CV;
  • A statement of your motivation for serving on the Steering Committee and capacity for the role (no more than 2 pages); and
  • A signed statement indicating that you subscribe to the principles and ideals outlined for EOA and the Steering Committee, and that you are willing to commit the required time and energy to undertake the Steering Committee’s work. 

Please prepare these three items in a single file (.docx or .pdf format). Incomplete nominations will not be accepted.  Once your nomination material is ready, please submit it to admin@eoa.org.au.
 
Invitation to submit nomination for EOA steering committee are now open using the format  listed above  and are due for submission by 1 December 2017.  After submission the nominations will be reviewed by the Steering Committee of the “Australian Earth Observation Community Plan – 2026” and posted by 15 December 2017. 

Please submit by 17:00hrs AEST
on Friday, 1 December 2017


The following are details about the composition and operation of the Steering Committee: 

Balance in Steering Committee Membership

It is essential we establish and maintain a balanced Steering Committee in relation to:

  • EO community areas, government, industry, non-government, research and education;
  • Gender; and
  • Levels of experience in EO community areas. 

Selection and Notification Process

Once received, the nominations will be assessed by the Steering Committee that prepared the “Australian Earth Observation Community Plan - 2026”.  Nominations will be assessed against:

  • Fit to the terms of reference for Earth Observation Australia and its Steering Committee; and
  • Required balance in Steering Committee membership.

For each nominated candidate, the AEOCP Steering Committee will judge the level of suitability for the role of Steering Committee member, from the following categories: Excellent, Very Good, Good, Acceptable, Poor, Not suitable, or No Opinion.
 
Each candidate will receive a rank corresponding to the category for which they receive the largest number of votes, and a subscript plus or minus according to whether there were more votes above or below the most common category. “No opinion” votes will not be counted during this ranking procedure.

Successful & unsuccessful candidates will be notified by 15 December 2017 

 

Context and Roles of Steering Committee

The long term focus for Earth Observation Australia (EOA) is to facilitate the completion of the “Australian Earth Observation Community Plan – 2026” (the Plan) and to collaborate with Australia’s proposed Space Agency, providing it with and established communication and coordination mechanism across Australia’s earth observation community. The plan has priorities that increase with in scope and complexity but it is recognised that EOA will be resource limited at its inception so it is necessary to design an organisational model that allows for it to grow as the latter priorities of the plan are addressed. 
 
The first stage will be an ad-hoc committee of like-minded individuals operating as an un-incorporated body. The second stage will be a not for profit incorporated body with a management board that is chosen democratically from the Australian Earth Observation Community and one or more engaged staff to carry out the day to day operations. The Board will ensure that EOA acts in the interest of members of that community while still being able to take advantage of any opportunities that may come available from time to time.  As it matures this incorporated body should have the option to evolve into a Proprietary Limited company, become part of the earth observation component of Australia’s space agency or create a subordinate entity with the facility to enter into arrangements with other industry partners to facilitate the purpose of the Plan.   

Terms of Reference for Earth Observation Australia Steering Committee are:

These terms of reference form the basis for the establishment of the Earth Observation Australia Steering Committee. As set out in the EOA Business Plan, the Steering Committee is the basis for Stage 1 and will remain in place until the time at which EOA is formally incorporated as a not-for-profit entity, with an appropriate Board and Executive Officer and a revised terms of reference.
 
These terms may be reviewed at any time should circumstances require it. The terms of reference may be amended by agreement of the full Steering Committee following review. Outcomes of any review of the Terms and any amendments made will be communicated and explained openly to the EOA community.
 
In the absence of a review or amendments to these Terms of Reference, they remain in place.
 
The EOA Steering Committee works with all individuals, groups and organisations within Australia’s Earth Observation communities to advance the goals of Foundations for the future: a long-­‐term plan for Australian ecosystem science.
 
The Steering Committee has six main responsibilities:

  1. Facilitating communication and coordination across the Earth Observation community;
  2. Coordinating the delivery of activities outlined in “Australian Earth Observation Community Plan - 2026” and “Earth Observation Australia’s Draft Business Plan”;
  3. Seeking resources to support the delivery of activities outline in “Australian Earth Observation Community Plan - 2026” and “Earth Observation Australia’s Draft Business Plan”, including the activities of the Steering Committee itself and other working groups;
  4. Reviewing and evaluating progress towards the goals of “Australian Earth Observation Community Plan - 2026” and “Earth Observation Australia’s Draft Business Plan”;
  5. Contributing to monthly webinars  (1 hour) for the EOA Steering Committee, and necessary preparation and follow up time; and
  6. Representing EOA at relevant local, state, national and international activities for development of EOA and Australia’s Space Agency.

The Steering Committee complements the roles of existing leadership groups, societies, organisations etc. in Earth Observation, Upstream and Downstream Space Sectors and the Spatial Industry, acting as a vehicle for collaboration and coordinated action across the community. The Steering Committee will coordinate and be involved with a number of working groups to enable progress towards each of the five priorities of the Australian Earth Observation Community Coordination Plan – 2026

Guiding principles

The Steering Committee is responsible for leading the progression towards the vision outlined in the Australian Earth Observation Community Coordination Plan – 2026.  ‘By 2026, the Australian Earth Observation sector will develop and deliver high-quality EO information, infrastructure, and services that are used widely by government, industry, research and the community in Australia and internationally.
 
To support the achievement of this vision, the Steering Committee will apply the following guiding principles throughout its activities (these have been derived from the Australian Ecosystem Science Council):

  • Working to our shared vision: All efforts are in support of the shared vision articulated in the Australian Earth Observation Community Coordination Plan – 2026. This shared purpose remains the primary focus and driver of individual and collective efforts.
  • Strength in diversity: A diversity of disciplines, institutions and approaches are required to develop and deliver Australia’s EO capacity, and the contributions of all are appreciated and valued.
  • Positive and innovative: A proactive approach is vital, to look for new opportunities to advance towards our shared vision and to seek solutions to challenges that arise.
  • Effective communication: All activities are grounded in openness and transparency, with respectful expression of ideas and opinions, and active listening to the perspectives of others.
  • Reliable and trustworthy: Everyone takes individual responsibility for their roles, ownership of problems, and pride in the quality of activities and work carried out in support of the Australian Earth Observation Community Coordination Plan – 2026.
  • Collaborative and supportive: In working to a shared vision with a diverse community, it is important to actively seek opportunities to share ideas, connect, and collaborate across discipline and institutional boundaries.
  • Accountability: Each individual holds themselves and others accountable to these principles. 

Membership of the Steering Committee

Membership of the Steering Committee will comprise:

  • 11 people;
  • Members who are experienced, influential, skilled and have the commitment to facilitate implementation 5 priorities of the Australian Earth Observation Community Coordination Plan;
  • As far as possible, membership from a cross-­‐section of the EO Government, Industry, Research and non-government communities represented in five priorities of the Australian Earth Observation Community Coordination Plan – 2026; and
  • Aim to include at least two early-­career, and aim for gender balance. 

Roles and responsibilities

The roles and responsibilities of the Steering Committee are:

1.   To oversee the implementation of five priorities of the Australian Earth Observation Community Coordination Plan – 2026 (the Plan) and coordinate periodic revisions of the Plan in collaboration with the ecosystem science community. To that end, the Steering Committee will:

a.  Develop an implementation strategy for the Plan, including clear targets for progress

b.  Seek funding where necessary to develop and implement the Plan

c.  Create working groups to implement the Plan. Each of these groups will be responsible for developing and implementing work plans for deliverables under the implementation strategy and reporting on progress to the Steering Committee. The Steering Committee is responsible for ensuring communication and coordination across working groups is maintained.

2.   To act as an advocacy group for EO. In that role, they will:

a.  Engage with the EO community to increase participation in the Plan

b.  Maintain regular communication with the community about completed, ongoing, and planned activities and ensure participation is open to all

c.  Build strong relationships with all components of the EO Community, in the public and private sectors.

In undertaking its role, the Steering Committee will provide an annual report to the ecosystem science community in September each year, beginning in 2015 that includes:

a.   A summary of progress. This might refer to more detailed reports about particular working plans that have been made public during the year.

b.   Membership of the Steering Committee and any changes during the year.

c.   An annual financial report.

d.   Evaluation of the success of its activities in achieving Steering Committee goals. 

Meetings

  • At a minimum, the Steering Committee will meet bi-monthly via webinar.
  • There will be at least one annual face-­‐to-­‐face meeting of the Steering Committee

Decision-making

  • Over half of Steering Committee members are required for quorum
  • Decisions should be made by consensus
  • If consensus cannot be reached, decisions will be made by a majority vote of the full Steering Committee, which may occur out of session

Expectations of members

Membership of the EOA Steering Committee is a working role, and members of the Steering Committee are expected to actively engage in the activities of the Steering Committee, including but not limited to:

  • attending meetings of the Steering Committee
  • engagement with stakeholder groups and funding organisations
  • active input to development and implementation of strategic plans
  • coordination of and participation in working groups to achieve desired outcomes
  • preparation of reports and grants
  • promoting the Plan
  • encouraging involvement across the ecosystem science and management communities

It is expected that at a minimum, resourcing will enable basic secretariat support to be provided to the Steering Committee.
It is estimated that the time commitment required of Steering Committee members may be approximately 4-6 weeks per year.

Length of member terms

  • Member terms will follow calendar years and finish in December
  • Standard member terms will last for 1 years; members can, however, resign at any time. If a member resigns the Steering Committee will select a replacement member to complete that term of service.

In addition, it is preferred that:

  • New members of the Steering Committee should be, in order of preference: (1) new members who have never served on the Steering Committee before, (2) former members of Steering Committee who are nominating for a non-­‐ consecutive term, (3) current members of the Steering Committee who are nominating to renew for a second term of service on Steering Committee.
  • At a maximum, no more than 25% of sitting members may nominate for renewal of a term on the Steering Committee.
  • Officers of the Steering Committee will be experienced members that have already served at least two years on the Steering Committee, and therefore, they will serve a maximum of two years as an Officer
  • Officers of the Steering Committee do not renew their role as an Officer 

Process for selecting members

An open and transparent nomination and selection process for members of the EOA Steering Committee is the chosen method with a view to ensuring that the Steering Committee has the support and mandate of the wider EO community. The process will also aim for a Steering Committee that has diverse and balanced composition as outlined in these Terms of Reference.
 
To these ends the Steering Committee will be selected an open vote for nominated candidates by the existing Steering Committee. In the case of the inaugural Steering Committee, this selection will be completed by the existing Steering Committee for the Plan.